Questionnaire Submissions
Every questionnaire you fill out is the start of a relationship. Log when you submitted it, what program it went to, and whether you received any follow-up response.
Activity Tracking
Every Coach Interaction Matters. Log It.
A follow on social media, a questionnaire submission, a text after a camp — these are the data points that tell you whether a recruiting relationship is actually developing. URecruit HQ gives you a place to record all of them.
Why it matters
Memory Is Not a Reliable Recruiting System
Over the course of a two-to-four year recruiting process, your family will interact with dozens of coaches at dozens of programs. Without a log, you will forget when a coach first followed your athlete. You will lose track of which questionnaires were filled out. You will not remember whether you sent a follow-up email after that camp last spring.
Families who track consistently can answer a coach's question immediately. They know the history of the relationship. They know whether a program is showing real interest or just going through the motions. That clarity changes how they make decisions.
What counts as "coach activity"? More than most families realize. A questionnaire is an early signal. A follow on X or Instagram is a signal. A text after a camp is a significant signal. A call during a contact window is a very strong signal. Each of these should be in your log, tagged to the school it came from.
Interaction types
The Types of Interactions Worth Logging
Not all interactions carry the same weight, but all of them are worth recording. Over time, the pattern of interactions tells a clearer story than any single event.
Follows and Social Engagement
When a coach follows your athlete on X, Instagram, or another platform, that is an early interest signal. Log the date, the program, and the position coach involved when you can identify them.
Direct Messages and Emails
Log the substance of every DM and email — not just that it happened, but what was discussed. A coach asking about grades is different from a coach asking about your commitment timeline.
Phone Calls
A phone call during an official contact window is a significant event. Log the date, the coach who called, what was discussed, and any commitments or next steps that came out of it.
Visits and On-Campus Events
Unofficial visits, junior days, official visits, and any time your athlete is on campus in front of the coaching staff. Record who you met, what you saw, and how your family felt afterward.
Offers and Interest Declarations
Log scholarship offers, preferred walk-on offers, and any formal declarations of interest from a program. Record the date, the terms as communicated, and the coach who made the offer.
Reading the pattern
How to Know Whether a Program Is Genuinely Interested
One interaction means almost nothing. A consistent pattern of interactions over time means quite a lot. URecruit HQ gives you the history so you can read the pattern — not just the most recent signal.
- Frequency: Are interactions increasing over time or staying flat?
- Specificity: Is the coach asking specific questions about your athlete?
- Initiation: Is the coach initiating contact or only responding?
- Position: Is the position coach reaching out, or only recruiting staff?
- Timeline: Is the program asking about your commitment decision?
- Consistency: Have they followed up after promises to do so?
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Log every interaction the day it happens
Memory fades quickly. A two-minute log entry on the same day is worth more than a detailed reconstruction a week later.
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Tag the interaction to a school
Every entry in your activity log should be connected to a specific program. This lets you see the full interaction history for each school in one view.
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Note the type and substance
A follow and a phone call are very different signals. Record what type of interaction it was and enough detail to remind yourself of the substance six months later.
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Review across schools monthly
Once a month, look at the interaction history across all your target schools. The schools with the most consistent, escalating engagement deserve your family's attention.