Questionnaire Submissions
Every questionnaire you fill out is the start of a relationship. Log when you submitted it, what program it went to, and whether you received any follow-up.
Activity Tracking
Every Coach Interaction Matters. Log It.
A follow on social media, a questionnaire submission, a text after a camp — these are the data points that tell you whether a recruiting relationship is actually developing.
Why it matters
Memory Is Not a
Reliable System
Over a two-to-four year recruiting process, your family will interact with dozens of coaches at dozens of programs. Without a log, you'll forget when a coach first followed your athlete. You'll lose track of which questionnaires were filled out. You won't remember whether you sent a follow-up email after that camp last spring.
Families who track consistently can answer a coach's question immediately. They know the history of the relationship. They know whether a program is showing real interest or just going through the motions.
Interaction types
The Interactions
Worth Logging
Not all interactions carry the same weight, but all of them are worth recording. The pattern over time tells a clearer story than any single event.
Follows and Social Engagement
When a coach follows your athlete on X, Instagram, or another platform, that's an early interest signal. Log the date, the program, and the position coach when you can identify them.
DMs and Emails
Log the substance of every DM and email — not just that it happened, but what was discussed. A coach asking about grades is different from a coach asking about your commitment timeline.
Phone Calls
A phone call during an official contact window is a significant event. Log the date, the coach who called, what was discussed, and any next steps that came out of it.
Visits and On-Campus Events
Unofficial visits, junior days, official visits, and any time your athlete is on campus in front of the coaching staff. Record who you met and what your family's impression was.
Offers and Interest Declarations
Log scholarship offers, preferred walk-on offers, and any formal declarations of interest. Record the date, terms as communicated, and the coach who made the offer.
Reading the pattern
How to Know Whether a Program
Is Genuinely Interested
One interaction means almost nothing. A consistent pattern over time means quite a lot.
- Frequency — Are interactions increasing over time or staying flat?
- Specificity — Is the coach asking specific questions about your athlete?
- Initiation — Is the coach initiating contact or only responding?
- Position — Is the position coach reaching out, or only recruiting staff?
- Timeline — Is the program asking about your commitment decision?
- Consistency — Have they followed up after promising to do so?
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Log every interaction the day it happens
Memory fades quickly. A two-minute log entry on the same day is worth more than a detailed reconstruction a week later.
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Tag the interaction to a school
Every entry should be connected to a specific program. This lets you see the full interaction history for each school in one view.
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Note the type and substance
A follow and a phone call are very different signals. Record enough detail to remind yourself of the substance six months later.
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Review across schools monthly
Look at the interaction history across all target schools. The schools with the most consistent, escalating engagement deserve your attention.